TROPT Events In-Person Attendee Terms & Conditions
TERMS & CONDITONS
The Rise of Privacy Tech (“TROPT”) is the only privacy tech community and industry hub. TROPT’s mission is to fuel privacy tech and innovation. In line with its mission, TROPT organizes events, including but not limited to TROPT conferences and TROPT Dinners (each a “TROPT Event” and collectively “TROPT Events”), that are carefully curated gatherings of privacy tech key players, who together create a powerful ecosystem around fast-scaling, future-facing, and privacy-forward companies.
TROPT does not tolerate disrespectful or harassing behavior, conversations or interactions by any event attendee, in any form, at any aspect of the program, regardless of the event location.
As an TROPT Event attendee, we encourage you to assist in creating a welcoming and safe networking environment. TROPT reserves the right and retains sole discretion to refuse admittance to, or remove any person from, an event at any time.
Please report any violation of the TROPT Event Entertainment Code of Conduct to the following:
- TROPT Event Staff
- Venue Staff
If you feel that a TROPT Event is against our code of conduct policy or inconsistent with TROPT’s culture, please contact:
As a community, we uphold certain principles:
Privacy. We respect the privacy of TROPT Event attendees, speakers, sponsors, staff, and all individuals.
Respect and Co-elevation:
Attendees of TROPT Events come from many different backgrounds, cultures and industries. We’re united in our sense of curiosity and possibility. At TROPT Events, we expect you to treat everyone with respect and a spirit of co-elevation. All attendees are required to follow the Code of Conduct below, which enumerates what we believe to be a common-sense approach to good behavior.
No Aggressive Pitching:
Respect for Health and Safety:
We believe deeply in the value of gathering in-person — and are committed to doing so in a way that protects the health and safety of attendees and staff. In particular, we’re taking aggressive measures to prevent the spread of COVID-19. Attendees will be required to show proof of vaccination, to participate in on-site COVID testing at TROPT’s discretion, and to wear masks indoors. We’ll continue to update our approach, based on the latest recommendations from health officials (see “Health and Safety Policy” below). All registrants are required to comply with updated policies for admission.
Exclusivity / Cancellations / Transfers . As a curated event — with admission by invitation and application only — we offer only a limited number of passes each year, to specific individuals who collectively comprise an ecosystem with a very intentional composition. As such, we do not allow the transfer of passes between individuals. Additionally, TROPT passes are non-refundable. If you are unable to join us at a TROPT Event in 2022, we will allow a one-time roll-over of your pass to next year’s TROPT Summit, provided you provide us at least  weeks written notice prior to the start of the Summit. In the case of a rollover, you will be responsible for any increase in pricing for the next year’s TROPT Summit. We will not allow memberships to be carried over for more than one consecutive year.
We are following the guidance of experts and legal regulations with respect to Covid-19 and public health generally. We reserve the right to cancel a TROPT Event. Should external events cause the cancellation of a TROPT Event, your pass will be rolled over to the next scheduled TROPT Summit. You will not be charged for any increase in pass pricing for the next TROPT Summit under these circumstances.
Health and Safety Policy:
TROPT is committed to the health and safety of all registrants and event attendees. We’re following the health and safety developments closely and monitoring new policies and procedures based on the latest guidance from federal, state, and local health officials on preventing the transmission of COVID-19. All registrants will have to comply with updated policies for admission.
We will require all attendees to provide valid proof of vaccination (with full series completed, not less than 2 weeks prior to attendance), to participate in on-site COVID testing at TROPT’s discretion, and follow all other safety protocols, as we may request or as may be directed by federal, state, and local health officials. We will continue to keep registrants informed on the latest health and safety requirements and reserve the right to adjust our compliance requirements.
Code of Conduct:
I. Expected Conduct
- Be considerate and respectful to each other;
- Refrain from harassing, discriminatory or demeaning conduct;
- Alert a member of TROPT management or staff if they observe any conduct that violates this Event Code of Conduct;
- Comply with all rules, policies and procedures of the facilities at which any Event is being held; and
- Comply with all applicable laws and regulations in the state where the TROPT Event is being held.
II. Unacceptable Conduct
TROPT expressly prohibits harassment and discrimination based on race, color, religion, national origin, sex, age, pregnancy, genetic information, military and veteran status, marital status, personal appearance, gender identity or expression, sexual orientation, disability or perceived disability (physical or mental), family responsibilities, political affiliation, or any other legally protected characteristic.
Examples of conduct prohibited by this Event Code of Conduct include, without limitation:
- Sexist, racist, homophobic or other discriminatory jokes, slurs, insults or comments;
- Unwelcome sexual advances, whether verbal or physical;
- The display or distribution of lewd, obscene, sexualized, or graphically violent images;
- Stalking or similar harassment, whether in person or online;
- Threatening or intimidating language or physical conduct, express or implied; and
- Inappropriate photography or recording.
III. Reporting Procedure
If any Attendee believes s/he or another Attendee has been subject to conduct that violates this Event Code of Conduct, or witnesses such conduct, s/he should promptly report the violation to a member of TROPT management or staff while on-site at the TROPT Event or as soon after the TROPT Event as possible. Any member of Event staff who receives such a report or who witnesses inappropriate conduct must notify a member of TROPT management on site at the TROPT Event, as soon as possible. All reported concerns will be treated seriously and investigated promptly. All Attendees are expected to cooperate fully and honestly with any investigation.
Attendees asked to stop any harassing behavior are expected to comply immediately. At TROPT’s sole discretion, any violation of this Event Code of Conduct may result in removal from the TROPT Event or denial of access to the TROPT Event without a refund of any applicable registration fees, and/or disqualification from attendance at future Events.
V. No Retaliation
TROPT will not tolerate any actual or attempted reprisals or retaliation against individuals who raise in good faith a concern that this Event Code of Conduct has been violated, or who participate in the investigation of such a concern. TROPT takes all allegations of harassment and discrimination seriously and is committed to ensuring an Event environment that is free of any harassment or discriminatory activities.
Additional Terms & Conditions
Consent to Terms:
By attending the TROPT Event (live or virtually), you agree to be bound by the terms and conditions contained herein. If you do not agree to these terms and conditions, you may not access the TROPT Event. TROPT reserves the right, in its sole discretion, to modify these terms and conditions at any time.
Consent to Email Communications
You expressly agree that, as an Attendee, you may receive communications by email. You may stop receiving emails by clicking on the unsubscribe links contained in such emails.
We may send you information relating to TROPT Events, including Communications (e.g., payment authorizations, invoices, changes in password or payment method, confirmation messages, notices, content updates, promotional messages) in electronic form only, for example via emails to your email address provided during registration, if applicable. You agree that any notices, agreements, disclosures or other communications that we send to you electronically will satisfy any legal communication requirements, including that such communications be in writing.
If you purchase a ticket to attend or virtually view a TROPT Event, all applicable fees, including any applicable taxes and transaction fees, will be charged to the credit card last used by you. If your credit card cannot be charged and no other form of payment is on file with us, you will not be registered for the event.
Intellectual Property Rights
All content, names, logos, designs, graphics, photographs, text, audio, pictures, videos, software, and other materials of the TROPT Event are the intellectual property of the Company, its affiliates or licensors, and are subject to and protected by the United States and international copyright and trademark laws.
You are prohibited from violating any law, statute, ordinance, or regulation.
If you provide us any feedback or suggestions for improving any of TROPT Events (“Feedback”), you hereby assign to us all rights in the Feedback and agree that we shall have the right, but are under no obligation, to use such Feedback and related information in any manner we deem appropriate. We will treat any Feedback you provide to us as non-confidential and non-proprietary. You agree that you will not submit to us any information or ideas that you consider to be confidential or proprietary.
By purchasing a pass for, and/or attending, a TROPT Event, you will be deemed to have agreed to a TROPT Event Community Code terms and conditions stated herein. If you have objections to, or disagree with, any of the clauses contained herein, please do not purchase passes or enter any event premises.
The price of a TROPT Event pass is non-negotiable. TROPT shall have no liability for foreign exchange rate fluctuations. All ticket sales are deemed as FINAL TRANSACTIONS. There will be no ticket returns/exchanges/cancellations. You hereby agree to forego all types of surcharge claims – in whole or in part – and all claims & entitlements related to it.
You are purchasing Event passes at your own free will. As such, you do not have the right to initiate a chargeback claim or dispute to the provider of the credit card/debit card used for the transaction.
Your pass is personal and non-transferable. The pass you purchase represents a revocable license for you to access the TROPT Event(s). The license includes the revocable right to attend the TROPT Event(s). TROPT may revoke this license at any time at its sole discretion, without any prior notifications or compensation options. If the license is revoked, you will not be granted entry at the venue. Admission to the TROPT Event is by invitation and application only and TROPT reserves the right to reject any applicant at its sole discretion. Notification of rejection of an applicant’s request to purchase a pass shall be communicated by email prior to the start of the event and such rejected applicant shall be issued a refund of their purchase price.
The bearer assumes full responsibility of a TROPT Event pass, upon receipt. TROPT shall have no liabilities – financial, legal, or otherwise – in case the delivered pass(es)are stolen, lost, damaged, destroyed or rendered unusable in any other way.
Kindly note that the event ticketing website is the sole authorised source for purchasing your TROPT Summit pass. The Event pass(es) delivered to you may not be resold, reproduced, copied or mis-represented in any form. Further, you cannot use the pass(es) for any promotional/advertising purposes either (including sweepstakes and competitions). Any of the foregoing activities will result in immediate seizure and cancellation of your pass(es).
TROPT reserves the right to investigate if there has been any violation of the event ticketing terms and conditions. TROPT’s decision will be deemed final (i.e., the issuer will remain the final arbiter in cases of disputes).
The event service will be deemed to have been delivered in its entirety as soon as the TROPT Event starts. Thereafter, no refund requests will be entertained.
If you are not able to access any particular section(s) of any Event venue – whether due to delays, federal regulations, organiser policies, weather-related problems, emergencies, venue shutdown/evacuation, or any other reason, you will not be eligible for any refunds or future credits.
If a TROPT Event is cancelled in its entirety due to any unforeseen circumstances, TROPT has the sole and absolute right to:
- i) reschedule the event, or
- ii) issue a partial/full refund, or
iii) not issue any refunds.
Please note that the decision of TROPT in such cases will be deemed final and binding.
This event is a ‘rain or shine’ event. By purchasing the event tickets, you automatically confirm that you/the attendee(s) are of the ‘minimum age’ or older, at the time of buying the ticket(s). The ‘minimum age’ for attending the event is 18.
If it is proven beyond doubt at the venue that an attendee is below the ‘minimum age’, (s)he will not be granted entry to the event. No refunds, full or partial, will be issued either.
At the time of entering the event venue, you are required to produce the pass and a valid identification document (ID). By presenting an ID, you confirm that all details present on it are accurate and updated.
By purchasing a pass to TROPT Events and presenting the same at the venue, you give your consent to TROPT to collect certain information about you (name, picture, date of birth, gender, address, etc.) for verification and storage. Additionally, unless you opt out using the opt out procedure provided at the TROPT Event, you consent to being photographed or filmed/video recorded in connection with such TROPT Event and further grant TROPT the right to the use of your likeness in connection with promotion or advertising of its TROPT media property, in any media and in perpetuity, without any compensation to you.
TROPT shall not be liable for, and does not take any responsibility with respect to, personal/financial damages caused to you at the venue, including, without limitation, any losses incurred by you with respect to items lost/stolen/misplaced at the venue. Financial reimbursement claims on these counts will not be entertained.
A TROPT Event and Wait What follow a common ‘zero-tolerance policy’ towards unauthorised drug usage or possession at the venue, AND towards any type of behaviour/actions that can be interpreted as lewd or obscene. If you are found in possession of prohibited items at the event and/or if you indulge in any objectionable action, your participation in the TROPT Event may be terminated immediately. Your event ticket(s) will become void from that point on without refund.
In all cases of any dispute between you as pass-holder and TROPT as pass-issuer, the decision of TROPT will be deemed final.
Filming / Photography
The stage program at TROPT Events will be filmed, in order for the widest audience to benefit from the ideas and insights shared on stage. By attending, you consent to being photographed or filmed/video recorded in connection with TROPT Events and further grant TROPT the right to the use of your likeness in connection with promotion or advertising of its TROPT media property, in any media and in perpetuity, without any compensation to you.
You agree to indemnify and hold harmless WW, a TROPT Event guests and speakers, other Attendees, , business partners, and their respective owners, members, managers, directors, officers, employees, agents, and representatives from any and all claims, liabilities, damages, costs or expenses, including, without limitation, attorneys’ fees, arising from your breach of the terms and conditions herein.
Limitation of Liability
UNDER NO CIRCUMSTANCES SHALL COMPANY OR ITS SHAREHOLDERS, DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, AFFILIATES, AND REPRESENTATIVES BE LIABILE FOR ANY DAMAGES OF ANY KIND ARISING OUT OF, IN CONNECTION WITH, OR RELATING TO THE USE OF OR INABILITY TO USE THE SERVICES, INCLUDING ANY LIABILITY (A) AS A PUBLISHER OF INFORMATION; (B) FOR ANY INCORRECT OR INACCURATE INFORMATION; (C) FOR ANY UNAUTHORIZED ACCESS TO OR DISCLOSURE OF YOUR TRANSMISSIONS OR DATA; (D) FOR STATEMENTS OR CONDUCT OF ANY THIRD PARTY IN CONNECTION WITH THE SERVICES; OR (E) FOR ANY OTHER MATTER RELATING TO THE SERVICES OR ANY THIRD PARTY WEBSITE. THIS IS A COMPREHENSIVE LIMITATION OF LIABILITY THAT APPLIES TO ALL DAMAGES OF ANY KIND, INCLUDING ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF GOOD WILL, LOSS OF USE, LOSS OF DATA, COST OF PROCURING SUBSTITUTE SERVICES OR INFORMATION, LITIGATION OR THE LIKE), WHETHER BASED ON BREACH OF CONTRACT, BREACH OF WARRANTY, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, EVEN IF AN INDIVIDUAL ADVISES OF THE POSSIBILITY OF SUCH DAMAGES. THE LIMITATIONS OF LIABILITY SET FORTH HEREIN ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN THE COMPANY AND YOU. THE SERVICES WOULD NOT BE PROVIDED WITHOUT SUCH LIMITATIONS. NOTWITHSTANDING THE FOREGOING, THE SOLE AND ENTIRE MAXIMUM LIABILITY OF THE COMPANY, AND YOUR SOLE AND EXCLUSIVE REMEDY FOR ANY CAUSE OR CLAIM WHATSOEVER, SHALL BE LIMITED TO THE AMOUNT PAID BY YOU TO THE COMPANY FOR ANY ACCESS TO OR USE OF THE SERVICES. YOU ACKNOWLEDGE AND AGREE THAT IF YOU HAVE NOT PAID THE COMPANY ANY AMOUNTS FOR THE SERVICES PRIOR TO THE DATE ON WHICH YOU FIRST ASSERT ANY CLAIM, YOUR SOLE AND EXCLUSIVE REMEDY FOR ANY DISPUTE WITH THE COMPANY IS TO STOP USING THE SERVICES.
Applicable Law; Jurisdiction; Class Action Waiver
A modification or waiver of a part of these terms shall not constitute a waiver or modification of any other portion of the terms. If for any reason any provision of these terms is found unenforceable, that provision will be enforced to the maximum extent permissible, and the remainder of the terms will continue in full force and effect.
The Rise of Privacy Tech (“TROPT”) requires all in-person TROPT Event attendees, including staff and speakers (collectively “attendees” or “you”), to comply with these TROPT Summit 2022 In-Person Attendee Terms & Conditions (“Terms”). If you disagree with or cannot fulfill these Terms, you may not attend the TROPT Event in person. Registered in-person attendees who refuse to comply may instead attend the TROPT Event‘s virtual component. In-person attendees must also specifically review and agree to the In-Person Attendance Waiver & Liability Release section outlined below.
Proof of full vaccination.
In order to attend this event in person, you must be fully vaccinated against COVID-19 and be prepared to provide documentation confirming your vaccination status. Physical cards, photocopies, scans, or digital records are all acceptable proof. If you do not have proof of vaccination upon arrival to the event, you will not be allowed entry.
Only those who have received a complete dose(s) of WHO-authorized COVID-19 vaccinations at least 14 days prior to checking in to the event are permitted to attend the event. As of the publication of these Terms, the U.S. Centers for Disease Control and Prevention (“CDC”) does not require booster shots to meet the definition of “fully vaccinated,” but TROPT strongly encourages all attendees to receive a booster, if possible. If you cannot receive the COVID-19 vaccine due to a qualifying medical disease or disability, TROPT invites you to attend the event through Hopin, the third-party platform for TROPT Event’s virtual component.
Negative COVID-19 test results.
TROPT will engage a third-party vendor to conduct mandatory COVID-19 testing of all attendees prior to entry into the event. Only those who test negative for the COVID-19 virus will be allowed to attend the event in person. Those who test positive will not be able to attend the conference in person but may attend virtually.
Testing will take place each morning from 7:00 am to 10:00 am. Latecomers cannot be tested after this window and will need to attend the conference virtually that day.
Face masks are required in-doors (except when actively eating or drinking), and must fully cover the nose, mouth, and chin. Attendees are responsible for providing their own masks; N-95 or KN-95 masks are preferable. Speakers are not required to mask while presenting their talk.
Social distancing should be respected throughout the event. Please refrain from handshakes and hugs without explicit permission from the other person. Respect other attendees’ requests regarding their comfort level around social distancing.
Right to Refuse
Assurance that you are not actively ill, particularly with symptoms of COVID-19, is mandatory. TROPT reserves the right to refuse access to anyone who displays symptoms of illness, even if it may be a cold, influenza, or similar. If you are ill, display signs of illness, have tested positive for COVID-19 in the past 14 days, or have been exposed to COVID-19 in the past 14 days, you agree to leave the in-person event and avoid contact with attendees.
IN-PERSON ATTENDANCE WAIVER & LIABILITY RELEASE
You understand that travel to and participation in events, including the TROPT Event‘s curated in person experience, may increase the risk of exposure to communicable diseases or other unforeseen dangers. YOU HEREBY RELEASE, WAIVE AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST TROPT AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH YOU, YOUR HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON YOUR BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM YOUR PARTICIPATION WITH THE TROPT SUMMIT 2022.
TROPT will continue to monitor the changing guidelines for the COVID-19 pandemic, will update these Terms and related policies as needed, and will communicate those changes to registered attendees.
By registering for the TROPT Event, you agree to abide by all health and safety guidelines and recommendations promulgated by federal, state, and local government agencies and officials; TROPT; and the Rosewood Sand Hill, the TROPT Event‘s in-person venue host. You understand and agree that your failure to provide documentation confirming your vaccination status or a positive COVID-19 test onsite will result in denial of entry to the TROPT Event‘s in-person component.